As the Operations and Finance Manager, you will ensure the efficient functioning and financial health of their organization.
You will spearhead efforts to oversee (and when necessary, improve) operational systems, processes, and policies, with a particular emphasis on enhancing management, reporting, information flow, and organizational planning. In addition, you will be the point person for clients.
There is the opportunity for the role to develop in the future to share with the Co- Directors the accountability for the successful running of the company.
Company: Katumba Drumming & Movement (trading name of Brazuka Interna6onal)
Company Overview: Katumba Drumming & Movement, trading name for Brazuka Interna6onal, is a Liverpool City Region based not-for-profit organization of interna6onal reach, with a strong social mission. They champion diversity and foster mental and physical wellbeing through music, movement, and mindfulness for the local and wider community. Their innovative approach to collaboration has led us to work with local creatives and cultural organizations, developing and showcasing new work that reflects their commitment to inclusivity and sustainability. They are a small busy team.
Their Services: As an STO (Socially Trading Organisation), they aim to make a positive difference in the community while generating trading income (with funding being an additional project specific focus).
Services include:
1. Katumba Drumming & Movement Community Band Membership & Courses – Teaching
drumming and movement prac6ces from the diaspora to 100+ community members from across
the globe engaged weekly at our Katumba Culture Hub in Toxeth with a focus on physical and
mental wellbeing
2. Katumba Drumming & Movement Performances – Providing unique entertainment to a wide
variety of events local, na6onal and interna6onally from fundraisers to interna6onal spor6ng
events and carnivals, to private black 6e etc..members men6oned above are given opportunity
to perform at said events
3. Katumba Classes, Workshops & Masterclasses – Music, Movement & Mindfulness Available for
Schools, Community Groups, and Companies with our specially tailored team building packages
4. Katumba Culture Hub – space hire to other organisa6ons for mee6ng, rehearsals, recording,
etc…
5. Katumba Trip Experiences – Cultural conscious tourism connected with our arkorms
6. Merchandise Sales
7. Large Scale Carnival Productions & Projects
Reporting to: Directors
Work hours: 20h to 24h/wk over 3 or 4 days
Place of Work: Hybrid working (a mixture of Liverpool based Katumba’s office, 10min from City
Centre and working from home)
Contract : Part Time (with the possibility of turning into a full-6me posi6on in the future)
Type: Permanent
Probation Period: 3 months
Notice Period: 1 month
Annual Holiday: 5.6 weeks (pro-rated for part time)
Flexibility: A flexible approach to working hours is nego6able
Salary rate: £25 to 30K pro rata (dependent on experience)
Job Overview:
As the Operations and Finance Manager, your role encompasses a broad spectrum of responsibili6es aimed at ensuring the efficient functioning and financial health of their organization. You will spearhead efforts to oversee (and when necessary, improve) operational systems, processes, and policies, with a particular emphasis on enhancing management, reporting, information flow, and organizational planning. In addition, you will be the point person for managing sales inquiries from clients, optimizing sales processes and customer interactions.
Responsibilities:
Business Operations and Team Management:
• Oversee their calendar of deliveries ensuring that the team meets deadlines. Keep relevant
schedules, plans and information up-to-date
• Co-ordinate and chair their weekly all staff meeting
• Oversee office infrastructure and systems
• Lead the HR lifecycle processes including recruitment, onboarding, performance reviews,
leave tracking etc.
• Line manager of Marketing and Sales Coordinator and the Community Engagement and
Programme Coordinator & Freelance Artists
• Liaise with clients on performance, workshop and venue hire booking enquiries with regard
to content and price
• Collaborate with the marketing team to help drive further bookings
• Responsible for sales operations ie., sending invoices and contracts, making logistical
arrangements for the booking
Finance:
• Collaborate with the accountant on the production of yearly financial statements
• Generate monthly and annual reports to identify results, trends, and financial forecasts
• Management of our membership monthly payments
• Process all income and expenditure, including invoicing and payments
• Manage cash flow by tracking transac6ons and regularly reviewing internal reports
• Manage monthly payroll
• Assist Directors to set and monitor department/project budgets
• Ensure the organisation makes best use of its resources, including financial control and cost
saving exercises when necessary
• Assist Directors with financial plans for the organisation based on research and data reports
• Contribute to grants/funding applications with financial planning and modelling as required
• Complete financial forecasting and modelling exercises for new/prospective projects
• Implement and streamline relevant processes as and when required
• There will be some requirement to occasionally work evenings and weekends (pre-arranged)
Person Specification
Essen6al Skills & Attributes
• Extensive experience in Operations & Finance Management
• Significant experience in financial management, including experience in seong, monitoring
and controlling budgets, producing management accounts and cashflow forecasts, liaising
with accountants on year–end accounts
• Excellent administra6ve skills with experience within the field of administration.
• Extensive senior management experience with a proven ability to manage staff effec6vely
and fairly, with the ability to delegate to ensure delivery of objec6ves and team cohesion
• Experience in devising and implemen6ng policies and procedures, incl. Health & Safety;
Equality, Diversity & Inclusion, etc…
• Budget Development & Oversight
• Highly organised with experience in implementing operational systems and the ability to
plan, organise, schedule and budget effectively
• Strong IT skills (Microsoq, google drive, google calendar, asana) and proficiency in accoun6ng
soqware (Quikbooks preferably but not essential)
• Outstanding communication skills, working with a wide range of different people
• An ability to manage their own time and priori6se workload in a changing environment
• Highly accurate and precise in carrying out tasks, excellent attention to detail
• An ability to work empathetically with individuals from diverse backgrounds
• A commitment to pastoral care and employee wellbeing
• A commitment to Equal Opportunities and diversity in the workplace
• Someone who thrives in a team environment but can also work independently.
• A quick learner who thrives in an exciting, fast paced environment
• An understanding of and affinity with the mission, vision and work of Katumba/BrazUKa
International
Desirable
• Experience in sales/Client relations
• Enthusiasm for the arts & wellbeing practices, particularly world music and movement, and
the benefits of creative expression in overall well-being.
• Demonstrable interest in world cultures and social equality
• Some marketing & comms experience (i.e social media, newsletters, etc..)
• A good sense of humour
The post holder should demonstrate competence in all of the following:
• Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing
work environment while maintaining effectiveness and efficiency.
• Behave ethically: Understand ethical behaviour and business practices to ensure that
behaviour of self and others is consistent with these standards and aligns with the values of
the organisa6on.
• Communicate effectively: Speak, listen and write in a clear, thorough and timely manner
using appropriate and effective communication tools and techniques.
• Focus on stakeholder needs: Anticipate, understand, and respond to the needs of clients to
meet or exceed their expectations within the organisational parameters.
• Focus on Katumba’s mission and Ethics
• Foster teamwork: Work cooperatively and effectively with others to set goals, resolve
problems, and make decisions that enhance organisational effectiveness.
• Build Consensus: Assess situations to determine the importance, urgency and risks, and
build consensus in a timely manner and in the best interests of the organisation.
• Organise: Set priorities, develop a work schedule, monitor progress towards goals, and track
details, data, information and activities.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant
information, generate possible solutions, and make recommendations and/or resolve the
problem.
• Interpersonal Sensitivity: An ability to read and respond to verbal and non-verbal signals.
• Flexibility: Ability to adapt and change own plans to accommodate external or unforeseen
circumstances with positivity and without losing commitment to the task in hand.
• Action Tendency: Attends willingly and effectively to tasks; follows through from planning
into action with tenacity.
• Stress Tolerance: Maintains effectiveness under pressure.
• Passion: Willingness to invest time and skill into a cultural non-profit with an active schedule,
attending some activities outside work hours, and being part of a caring community and
wider movement.
Application Details:
To apply for the Operations and Finance Manager position, please email your cover letter, CV and application form (which you can find here) to manager@brazuka.org.uk by 11th August at the latest. In your cover letter, please elaborate on your relevant skills, experiences, and enthusiasm for the Operations and Finance Manager role.
Deadline for job application: please send by 11th August 2024
Interview Date: Shortlisted candidates will be informed by 15th August and invited for an interview
on 20th August 2024.
Start Date: The successful candidate will start on w/c 3rd September
They look forward to reviewing your application and welcoming you to their drumming, movement and
wellbeing family. Apply today and be part of their rhythmic journey!