Lead on weekly processing of supplier invoice payments and staff expenses; uploading payments to the bank for approval and processing invoices and expenses on their finance software, QuickBooks.
Effectively manage the petty cash provision in the office; ensuring the appropriate balance is maintained on a weekly basis and receipts are recorded on QuickBooks.
Effectively manage the company credit cards; ensuring that receipts are in order and purchases are recorded on QuickBooks.
Raise invoices on QuickBooks for our services as requested by staff to chase outstanding payments in a timely manner.
Produce Management Accounts and manage cash flow for reporting to the Board and NPO requirements.
Record all income received through online channels, such as EventBrite, at the end of each month.
Ensure that in all instances payments and receipts are correctly authorised by budget holders and the correct financial coding has been assigned through hosting monthly budget meetings with budget holders.
Carry out bank reconciliations at the start of each month for the Petty Cash Account and Debit Card Accounts.
Ensure that all staff are aware of and act according to In-Situ’s financial controls policy for claiming expenses, processing invoices etc.
Support the process of contracting of freelance artists, contractors and services in relation to the work of In-Situ, ensuring that contracts are in place and payments schedules are
To apply
Please send your CV with up to 2 sides of A4 telling a bit about yourself and why you are interested. Please also include two references – they will only contact these if you are successful at interview.
Please send your application to Paul Hartley – paul@in-situ.org.uk by 12 Noon on Monday 2nd October 2023
They will contact all applicants with an outcome either way by Weds 4th October. Interviews will be held at The Garage, Brierfield on Friday 6th October 2023.