The Finance Officer is responsible for maintaining and monitoring efficient financial systems and controls and legally compliant financial records and reports.
MAIN DUTIES
Accounting Duties
- To ensure that all work meets recognised accounting standards and to keep up to date with best accounting practice.
- To process and make weekly payment run and other banking transactions.
- To produce full monthly and annual accounting reports including Trial Balance, Profit and Loss Account, Balance Sheet, Creditors and Debtors Analysis, Cash Flow forecasts and Nominal Activity and Balances.
- To assist the Head of Finance with the production of a full set of monthly Management Accounts. Liaising with Budget Holders to update the forecast of each budget spending and cash flow.
- To liaise with the Company’s Accountants and Auditors ensuring the satisfactory provision of all accounting information and support to enable a satisfactory Audit and Financial statement of accounts Report.
- To conduct regular meetings with budget holders to ensure they supply and are supplied with up-to-date expenditure, income and forecast figures.
- To work with the Development department to support income development and financial reporting to stakeholders.
- To provide project analysis and costing exercises as and when required
- To upkeep a restricted funds analysis whilst liaising with the development team.
- To prepare and update fixed asset and depreciation records, asset sales and disposals together with inventory checks at year-end.
- To process and submit quarterly VAT returns. Provide and monitor quarterly Income and Expenditure reports regarding VAT to comply with HM Customs regulation.
- Responsible for the monthly reconciliation of all balance sheet items including Bank accounts, Credit cards, VAT Liability, Pension, Accruals, and prepayments etc.
- To have responsibility for Petty Cash to ensure that all entries, records, and all receipted transactions comply with Inland Revenue dispensation.
- To record financial information and make payments related to the Stakeholder Pension Scheme and membership.
- Responsible for the management, reconciliation and collection of cash floats and banking of cheques
Payments and Receipts
- To maintain all monthly journals, cash book payments and receipts, and monthly bank reconciliations
- To maintain and control all Purchase invoices and records ensuring appropriate Purchase Orders have been raised and authorised by Budget Holders and accurate cost allocations assigned as outlined in the procurement policy within the financial handbook.
- To maintain and post records of all Company Credit card transactions, ensuring appropriate receipts and nominal codes accompany statements.
- To ensure the timely payment of creditor invoices with appropriate Budget Holders approval and within agreed settlement terms.
- To arrange all foreign payments to artists, galleries etc ensuring relevant budget holder approvals
- To issue debtor invoices as and when required from the Development team and pursuing late settlements and credit control
Internal and External Lines of Communication
- The Finance Officer meets weekly with the Head of Finance, and regularly with each of the budget holders.
- The Finance Officer is the central point of contact for banking, payments to suppliers and accountants.
- Weekly work planning and review meeting with line manager.
Miscellaneous
- Attend the weekly team meeting
- Attend training and professional development opportunities as required.
- Work within the context of Liverpool Biennial’s Equity, Diversity and Inclusion policy, Code of Conduct, Sustainability policy and other policies in delivery of internal and external service and treatment of colleagues, partners and participants.
- Other duties as required, commensurate with the nature and responsibility level of the role.
PERSON SPECIFICATION
Essential:
- Minimum 2 years in similar role
- Accountancy qualification such as AAT or equivalent
- Proficient in using QuickBooks
- Ability to work on own initiative
- Demonstrable computer skills – Proficient in use of all Microsoft Office applications, particularly Excel
- Excellent organisation skills and the ability to prioritise a varied and often urgent workload from a variety of sources
- Ability to work effectively under pressure and produce a large quantity of work to a high standard
- Attention to detail and commitment to a high degree of accuracy and an ability to work to set procedures.
- Ability to maintain a high degree of confidentiality Strong team ethic with the ability to work independently
- Demonstrable understanding of and commitment to equality, diversity and inclusion
- Demonstrable commitment to environmental sustainability
Desirable:
- 2 A-levels or B-TEC equivalent
- AAT part-qualified
- Great problem-solving abilities
- Knowledge of Liverpool City Region, and Liverpool Biennial
- Experience of working in an arts or charity environment
Download our Job Information Pack to find out more and apply here.