What is the role?
- Title: Stakeholder Event Manager
- Department: Audience and Development
- Location: Liverpool Philharmonic Hall or any reasonable location dependent upon the requirements of the post
- Responsible to: Individual and Corporate Giving Manager
- Contract: part-time, permanent
Principal Role
The Stakeholder Event Manager will plan and deliver approximately 30 events annually for our donors and stakeholders, including drinks receptions, dinners and other events. This role sits within the Fundraising team, but will also work with the Marketing and Communications team to deliver audience and stakeholder events.
Key Responsibilities
- Design, plan, and deliver a variety of donor, stakeholder and audience events to the highest standard. Events include pre-concert receptions, open rehearsal visits, VIP dinners, and other fundraising events. Most of these events will take place at Liverpool Philharmonic Hall. The role will include managing large-scale events such as our Annual Patron’s Thank You Dinner, and Royal Liverpool Philharmonic Orchestra season launch.
- Coordinate all aspects of event logistics, from the initial invitation, to catering requirements, entertainment, audiovisual requirements, RSVP management, and onsite coordination of all staff. This will involve collaborating with colleagues across the organization.
- Develop new events to help raise funds, steward existing donors, cultivate new supporters, and build lasting relationships with key stakeholders.
- Coordinate follow-up activities, including thank-you communications and acknowledgments.
- Work closely with external providers, caterers, venues, suppliers, sponsors and partners to maximise the success of events and enhance the attender’s experience.
- Maintain accurate donor and stakeholder records in our CMS system, Spektrix, to generate reports and guest lists.
- Ensure events adhere to budget, tracking expenditure/income and reconciling for each event.
This work involves some evenings and weekend work, depending on the event schedule. Your hours will vary each week. You’ll average 28 hours per week over each 17-week period.
Requirements
The successful candidate is likely to be able to demonstrate the following:
Experience
Essential
- At least 2 years event planning/management experience
Knowledge, Skills and Abilities
Essential
- Strong project management skills, with the ability to meet deadlines in a fast-paced environment
- Good analytical skills with strong attention to detail
- Excellent communication and interpersonal skills, with the ability to engage colleagues and donors/stakeholders to build relationships
- Flexible schedule required, with the ability to work evenings and weekends as needed for events
Desirable
- Experience working with databases
- Interest and enthusiasm for music
Other information
Key Information
- Salary: £24,000 per annum (£30,000 prorated)
- Employment type: part-time, permanent
- Hours of work: 28 hours per week (hours will vary from week to week depending on needs of the role)
- Holidays: 26 days (prorated for part time employees) plus bank holidays
- Place of Work: Liverpool Philharmonic Hall or any reasonable location dependent upon the requirements of the post
Applications are due 5pm on Friday 12th April. No applications will be accepted after this time.
What benefits are offered?
Complimentary staff tickets
Complimentary staff tickets are available and employees are encouraged to attend events.
Health Cash Plan
Following two years’ service you will have access to a health cash plan with an award winning supplier. This provides cash back towards everyday healthcare bills and a range of other wellbeing benefits.
Pensions
Access to a Group Pension scheme whereby employees are auto enrolled and can enjoy employer contributions.
Training and Development
We offer a dedicated training and development fund to support the growth and progression of our employees.
Service Awards
Employees are provided with additional time off and cash incentives at various long service milestones.
Discounted Staff Parking
Access to half price parking for employees who choose drive in to work.
Rail and bus services
Access to the Mersey travel Season Ticket enabling the cost of annual season ticket to be spread over a period of 12 months and discounted monthly travel on Arriva bus services. Length of service awards Employees are provided with additional time off and cash incentives at various long service milestones.
Cycle to work
Cycle to Work Scheme that offers discounts on a bike and accessories, with the cost spread over a period of 12 months.
Download the Job Pack here
Apply here